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You are here : Purchase > Purchase Order Functions > Labour Rate Contract Amendment
Labour Rate Contract Amendment
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Once the Final Print Out of a Labour Rate Contract is taken out, it can neither be un-authorized nor edited. Further if a particular Labour Rate Contract needs to be edited even after its Final Print Out, than in that case the user needs to Amend that Labour Rate Contract. This is the option which provides the facility to make amendments in Labour Rate Contracts.
- Amendments
are possible in an existing Labour Rate Contracts only if the Labour Rate Contract
is authorized
and final
print out has been taken.
- After
amending a Labour Rate Contract, it is necessary to authorize
that Amendment. An Amendment itself can be edited provided it has not been authorized yet. Once an Amendment is authorized, it becomes unavailable
for any changes. In case the same Labour Rate Contract again needs any changes, a new amendment has to be added.
- To authorize a particular Labour Rate Contract, select the corresponding record by clicking on the small white check box. You can de-select the record by clicking on the same box again. You can select multiple records in the same way. Once done, click on the
button to finally authorize the selected records
The screen for this option is similar to Labour Rate Contract Entry option with certain fields disabled as they can not be changed during amendment.
A list of already amended Labour Rate Contracts will be displayed as follows-
Search:
Enter any text you want to 'View' in the list below. The 'View' is applicable to all columns of the list. Once the text is entered, press <ENTER> key. As a result, the list will be refreshed with all those records that contain the entered text fully or partially. In order to go back to the original list, remove the text from the box and Press <TAB> key again.
Filter By:
IMMS provides the facility to filter the records on the basis of their status. Click on the field and select either 'All', 'Authorized' or 'Pending for Authorization'. Selecting 'All' will display all records, authorized as well as unauthorized. Selecting 'Authorized' will display only authorized records. Selecting 'Pending for Authorization' will display only those records that are yet to be authorized.
Labour Rate Contract Amendments can be added, edited, deleted and viewed provided the Role associated with the currently logged-in user through User Management has the respective rights to do so.
To 'Add' a Labour Rate Contract Amendment, click on the 
button and to 'Edit', click on the 
icon on its corresponding record. Click on the 
icon to delete a particular Labour Rate Contract Amendment. To view details of a particular Labour Rate Contract Amendment, <DoubleClick> on that record. As a result, following screen will be displayed -
Screen Layout of Purchase Order Amendment Information
Field Description of Purchase Order Amendment Information
PO Basis:
This field will remain disabled with 'Direct' option being displayed by default.
Type:
This field will remain disabled with 'LaborRateContract' option being displayed by default.
Year:
While 'Adding' a new Labour Rate Contract Amendment, current financial year will be displayed by default. It can not be changed.
In case of 'Edit', 'Delete' and 'View', Financial Year of the selected record will be displayed automatically. You can NOT change it.
Group:
Denotes the Group of the Labour Rate Contract.
While 'Adding', please note that the Group which has been specified as default for the selected financial year and Type through Document Control Master option in Administrator
Toolswill be displayed automatically.
You can change it by clicking on the field to access a list of
already defined Labour Rate Contract Groups for the entered Year and Type though Document Control Masteroption in Administrator
Tools Module. Select your desired Group from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Group.
In case of 'Edit', 'Delete' and 'View', Group of the selected record will be displayed automatically. You can NOT change it.
Site:
Denotes the Site of the Labour Rate Contract.
While 'Adding', the Site if any specified with the selected Group will be displayed by default.
Click on the field to access a list of
already defined Sites. Select your desired Site from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Site Code.
Read more about Site...
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Please note that the Site(s) will be displayed/accepted as per the following conditions -
- In case the 'Site Required?' flag is selected as 'On' through Document Control Master option in Administrator Tools Module, than only those Sites will be displayed which have been linked with the selected Year and Labour Rate Contract Group.
- In case the 'Site Required' flag is selected as 'Off', then all the Sites that have been defined for the current Company through Site Master option of Administrator Tools Module will be displayed.
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In case of 'Edit', 'Delete' and 'View', Site of the selected record will be displayed automatically. You can NOT change it.
Number:
Specify the Labour Rate Contract Number that has to be amended.
Click on the field to access a list of Labour Rate Contract Numbers already existing for
the selected Year, Group and Site. Select your desired Number from the list
by scrolling down to it and pressing <ENTER>. Alternatively you
can also enter the Labour Rate Contract Number. Press <TAB>. All the other relevant
data is displayed automatically.
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Please note that while 'Adding' an Amendment,
only those Labour Rate Contracts will be displayed/accepted against which Amendment has not be done yet.
Whereas in case of 'Edit', 'Delete' and 'View', only those Labour Rate Contracts will be displayed/accepted that have already been amended.
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Date:
Automatically displays the Date of the selected Labour Rate Contract Number. You can NOT change it.
Close Date:
Automatically displays the Closing Date of the selected Labour Rate Contract Number. You can NOT change it.
Amendment Date:
Enter the date of Amendment for the Labour Rate Contract. It should be between the first and last dates of the current period.
Amendment Sr. No:
Automatically displays the Amendment Serial Number for the selected Labour Rate Contract. If the Labour Rate Contract is being Amended for the first time, this field will display 0. Otherwise it will display the last Amendment Serial Number of the selected Labour Rate Contract. You can NOT change it.
Contract Valid From:
Automatically displays the Contract Valid From Date of the selected Labour Rate Contract Number. You can amend it. It should not be earlier than the PO Date.
Contract Valid Up to:
Automatically displays the Contract Valid Up To Date of the selected Labour Rate Contract Number. You can amend it. It should not be earlier than the 'Contract Valid From' date.
Click on 
button to continue.
Screen Layout of Vendor Information
Field Description of Vendor Information
Vendor:
Automatically displays the Vendor of the selected Labour Rate Contract. You can NOT change it.
Vendor's Reference
(Type : Alphanumeric, Length : 100)
Automatically displays the Vendor's Reference as specified in the selected Labour Rate Contract. You can amend it .
Address 1:
Automatically displays Address of the selected Vendor for your reference. You can NOT change it.
Address 2:
Automatically displays rest of the Address of the selected Vendor for your reference. You can NOT change it.
Address 3:
Automatically displays rest of the Address of the selected Vendor for your reference. You can NOT change it.
City:
Automatically displays the City of the selected Vendor for your reference. You can NOT change it.
State:
Automatically displays the State of the selected Vendor for your reference. You can NOT change it.
Country:
Automatically displays the Country of the selected Vendor for your reference. You can NOT change it.
Pin Code:
Automatically displays the Pin Code of the selected Vendor for your reference. You can NOT change it.
Email Id:
Automatically displays the Email Id of the selected Vendor for your reference. You can NOT change it.
Phone No:
Automatically displays the Phone Numbers of the selected Vendor for your reference. You can NOT change it.
Currency:
Automatically displays the Currency Code and description of the selected Labour Rate Contract. You can NOT change it.
GST Number:
Automatically displays the GST Number of the selected Vendor as specified through Vendor Master Entry option. It can not be changed.
PO Contract Type:
Select the Type of Contract by selecting appropriate option from the popup. You can not change it in 'Edit' mode.
PO Sub Type:
Automatically displays the value in this field as specified in the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. To do so, select either 'Normal' or 'Site' from the given popup.
Contact Person:
Automatically displays the Contact Person as specified in the selected Labour Rate Contract. You can amend it.
To do so, click on the field to access a list of Contacts specified for the selected Vendor through Vendor Master Entry option. Select your desired Contact from the list by scrolling down to it and pressing <ENTER> key. Alternatively you can also enter the Vendor. Press
<TAB>.
Kind Attn:
(Type : Alphanumeric, Length : 60)
Automatically displays the Vendor's Contact Person as specified in the selected Labour Rate Contract. You can amend it.
Buyer Code
Automatically displays the Buyer of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. To do so, click on the field
to access a list of Buyers.
Select your desired Buyer from the list by scrolling down to it and pressing
<ENTER>. Alternatively you can also enter the Buyer. Press
<TAB>.
Reason:
Denotes the Reason of Amendment.
Automatically displays the Reason as specified through the selected Labour Rate Contract. You can amend it. To do so, click on the field
to access a list of Reasons defined through Codes Master Entry (Code Type = 'RC') of Administrator Tools Module .
Select your desired Buyer from the list by scrolling down to it and pressing
<ENTER>. Alternatively you can also enter the Buyer. Press
<TAB>.
Is Purchase Against CT3?
Please note this option will be displayed only if the currently logged in Company has been defined as EOU Company by setting the field 'This is EOU Unit Company?' as 'On' through Company Master option of Administrator Tools Module. Otherwise this option will not be displayed at all.
The value of this field will be displayed automatically for the selected Labour Rate Contract. You can NOT change it.
Is this RCM Supply under GST?
Automatically displays the status of this flag as specified through the selected Labour Rate Contract. You can amend it. To do so, turn this option 'On' by clicking on it if the Labour Rate Contract is an RCM supply under GST. In case the Labour Rate Contract in NOT under RCM supply, do not click on the option and keep it 'Off'.
Click on button to continue.
Screen Layout of Purchase Order Delivery Details
Field Description of Purchase Order Delivery Details
Delivery Address 1:
Automatically displays the Delivery Address of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract.
Delivery Address 2:
Automatically displays the Delivery Address of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract.
City:
Automatically displays the Buyer of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. To do so, click on the field to access a list of Cities defined through City
State Country Master option of Administrator Tools
Module. Select your desired City from the list by scrolling down to it
and pressing <ENTER>. Alternatively you can also enter the City
. Press <TAB>.
State:
Code and Name of the State of the selected City will be displayed automatically. You can not change it.
Country:
Code and Name of the Country of the selected City will be displayed automatically. You can not change it.
Pin Code:
Automatically displays the Pin Code of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract.
FOB Point:
(Type : Alphanumeric, Length : 25)
Automatically displays the Freight On Board of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract.
Port Name:
((Type : Alphanumeric, Length : 25)
Automatically displays the Port Name of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract.
Discount:
Automatically displays the value of this field as per the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. Select 'No Disc.', 'Percentage'
or 'Value' from the popup to specify
the Type of Discount.
Discount Value :
Automatically displays the value of this field as per the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. In case of 'Percentage' or 'Value', enter the Value of Discount
in Rupees. In case of 'No Disc.',
this field will be disabled.
Rate Structure:
Automatically displays the Rate Structure of the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. To do so, click on the field
to access a list of Rate Structures specified for the selected Vendor through Item Vendor Purchase Master Entry option. Select your desired Rate Structure from the list by scrolling down to it
and pressing <ENTER>. Alternatively you can also enter the Rate Structure. Press <TAB>.
Click on button to continue.
Screen Layout of Item Detail
Field Description of Item Detail
This grid will be populated with all the Items specified in the selected Labour Rate Contract Number. You can not add a new Item in this grid. An existing Item can be deleted provided Goods Receipt Note has not been raised against its Labour Rate Contract.
You can enter data in the following fields.
Rest of the fields are for display purpose so that you can use the information
while entering data.
Field Description of the grid -
Action
Click on
icon to enter the Delivery Schedule of the Item.
Read more...
IMMS allows to enter break up of Labour Rate Contract Quantity as per different Delivery Dates. To add more quantity for the same Item, click on the 
button.
Following grid will be displayed to maintain the Delivery Schedule as follows -
Action
Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Item Code:
Automatically displays the currently selected Item for your reference.
Operation Code:
Automatically displays the Operation Code for your reference.
Sr No:
Automatically generated sequence number for the Delivery Schedule.
Quantity (PUOM):
(Type : Numeric, Length : 9.4)
Displays the Labour Rate Contract Quantity of the Item. You can change the quantity. To do so, click on the field. Now enter the quantity of the Item for the Labour Rate Contract. In case GRN has been generated against the Labour Rate Contract, than the amended quantity can not be more than the GRN quantity.
Press <TAB>. As a result, the sum of Quantity entered here will be displayed in the 'Quantity (PUOM') field of the previous grid.
Please note that you can also keep the quantity as zero in case of Open Labour Rate Contract. But this is possible only if the 'Contract Valid Up To' date has been entered.
Also in case the Labour Rate Contract is against a Work Order, the entered Quantity can NOT be more than the pending Work Order quantity.
Quantity (IUOM):
Automatically calculates and displays the Delivery Quantity in Internal Unit of Measurement by converting the Purchase Delivery Quantity using the Internal Conversion Factor.
Date:
Delivery Date is automatically calculated and displayed by default as follows -
Delivery Date = Purchase Order Date + Total Lead Time in Days
of the Item
where Total Lead Time in Days is specified in Item Master Purchase Entry option .
You change the Date for Delivery by clicking on the field. It should not be less than the Date on
which Indent was created.
Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Item Name:
Description of the selected Item Code will be displayed automatically.
Operation Code:
Displays the Operation Code of the Item for the selected Labour Rate Contract. You can amend it. To do so, press <ENTER> on the field. Click on the field to access a list
of Operations. Select your desired Operation from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Operation. Press <TAB>.
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Please note that the system will display/accept only those Operations
which have been linked with the selected Item and Vendor through Item
Vendor Labour Master Entry option.
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Operation Description
Description of the Operation is displayed automatically as per the selected
Operation Code.
Warehouse Code:
Denotes the Warehouse for the Item.
Displays the Warehouse Code of the Item for the selected Labour Rate Contract. You can amend it. To do so, click on the field to access a list of Warehouses associated with the current Item through Warehouse
Inventory option of Store &
Inventory Module. Select your desired Warehouse from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Warehouse. Press <TAB>.
Please note that Process Warehouses will not be considered here.
You can not select a Warehouse that has
been De-Activated through Activate/De-Activate Master option in Administrator
Tools Module. The help list will also not display such Warehouses.
Warehouse Description:
Description of the selected Warehouse will be displayed automatically.
PUOM:
Denotes the Unit of Measurement of the Item for contracting purpose.
Displays the Purchase Unit of Measurement Code of the Item for the selected Labour Rate Contract. You can amend it. To do so, you can change it by clicking on the field to access a list of all Purchase Unit of Measurements specified for the selected Item through
Item
Master Purchase Entry option. Select your desired PUOM from the list by scrolling down to it
and pressing <ENTER>. Alternatively you can also enter the PUOM Code.
| Only those Unit of Measurements will be displayed/accepted for which 'Purchase UOM For' = 'SubContracting' |
Quantity (PUOM):
Displays the SubContracting Quantity of the Item. You can change the quantity. To do so, click on the icon in the beginning of the row.
IUOM:
There are certain items which are procured in a particular form but
consumed in a different one. Unit of Measurement of the selected Item
for internal purpose is displayed automatically as entered in Item
Master Basic Detail - Entry option of Materials
Module. You can not change it here.
Quantity (IUOM):
Automatically calculates and displays the Quantity in Internal Unit of Measurement by converting the Purchase Quantity using the Internal Conversion Factor.
Pur Rate:
The Rate of the Item mentioned in the selected Labour Rate Contract will be displayed. You can change amend it.
Further, the Rate of Operation for an Item by a particular Vendor may or not change with time. But in case it has changed, IMMS provides the facility to consider the latest Rate while amending a Labour Rate Contract. But this is a flag driven facility and depends upon the setting of flag 'Do you want to get latest Rate in PO/PO Amendment/LRC/LRC Amendment?' through Purchase Policy option of Administrator Tools Module. Read more...
If 'On' is selected, press <F8> key on the field. As a result IMMS will check whether the existing Rate of the Item is latest or not by comparing it with the Rate of Item specified for the selected Vendor through Item
Vendor Labour Master Entry option. In case it is not same, IMMS will ask the User if the latest Rate should be considered or not. If 'Yes' is selected, IMMS will automatically overwrite the existing Rate with the latest Rate. If 'No' is selected, the Rate will remain as it is.
If 'Off' is selected, IMMS will not check whether the Rate of the Item with the selected Vendor is latest or not and will accept Rate entered by the User as it is.
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Discount:
The Type of Discount for the Item mentioned in the selected Labour Rate Contract will be displayed. You can amend it.
Discount Value:
The Value of Discount for the Item mentioned in the selected Labour Rate Contract will be displayed. You can amend it.
Pur. Conv. Fact.:
Displays the Conversion Factor for PUOM(Unit
Of Measurement of Sub Contracting) of the Item as entered through Item Master Purchase Entry option of Purchase
Module. This gives us the information of how much quantity of item sub-contracted
will be consumed internally as per their respective unit of measurements.
You can not change it here.
Int. Conv. Fact.:
Displays the Conversion Factor for IUOM(Internal
Unit Of Measurement) as entered through Item Master Purchase Entry option of Purchase
Module. This gives us the information of how much quantity of item sub-contracted will be consumed internally as per their respective unit of measurements.
You can not change it here.
Remarks:
Automatically displays the Remarks as specified in the selected Labour Rate Contract. You can change it while amending the Labour Rate Contract. To do so, click on the field. Now enter remarks if any related to the Item. Press <TAB>.
Purchase Spec:
This field automatically displays the Purchase Specification File that has been attached with the selected Item through Item
Master Basic Detail - Entry option of Materials Module. You can <Double Click> with the mouse on this field in order to view the file.
In case there is no file attached with the Item, this field will remain blank. You can NOT attach any file through this field.
Certain extra information related to the currently selected Item in the grid will be displayed for your reference purpose as below -
Click on button to continue.
Screen Layout of Rate Formula
All the Amounts are displayed in Vendor's Currency.
Field Description of Rate Formula
A grid populated with Rate Codes included in the selected Rate Structure as specified through Rate Structure Master Entry option
is displayed. Field Description of the grid -
Index:
Automatically generated sequence number.
Rate Code:
Automatically displays the Rate Code belonging to the Rate Structure for your reference.
Rate Description:
Automatically displays the Description of the Rate Code belonging to the Rate Structure for your reference.
I/E:
Automatically displays whether the selected Rate Code is Included or Excluded as specified through Tax
Rate Master - Entry option for your reference. It can NOT be changed.
P/V:
Automatically displays whether the value of the selected Rate Code is in Value or Percentage as specified through Tax
Rate Master - Entry option for your reference. It can NOT be changed.
Applicable On:
Automatically displays the Rate Codes on which this particular Rate Code is applicable.
Tax Value:
Automatically displays the Value of the selected Rate Code as specified through Tax
Rate Master - Entry option for your reference.
IMMS allows to enter value in this field to specify
the 'At Actual' tax amount to be added in the PO Amount. Please note that the value can
be entered only if the Rate Code is of 'Value' type or 'Percentage' type
with zero %
entered in Tax
Rate Master for that Tax Rate.
Post/Non Post:
Automatically displays whether the selected Rate Code is Postable or Non Postable in Purchase as specified through Tax
Rate Master - Entry option for your reference. If it is Postable, the box will be displayed as checked otherwise it will be displayed empty.
Rate Amount:
In case of 'Percentage', the
Rate Amount field in the grid
is calculated automatically as % (enterered in Tax Value field)
of Total Amount. In case of 'Value',
the entered amount of tax is displayed.
Currency Code:
Automatically displays the Currency of the selected Rate Code as specified through Tax
Rate Master - Entry option for your reference.
Rate Formula:
Automatically displays the selected Rate Structure for your reference. You can not change it.
PO Basic Value after Disc:
PO Basic Amount is automatically calculated as sum total of (
Qty(PUOM) * Pur Rate) - Disc Value of all Items in Item
Detail tab.
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Calculation of PO Basic Amount is a flag driven option and its formula
depends upon the setting of flag 'Do you want to calculate exclusive taxes
on Original Basic Value (O) ?' or 'Calculated Basic Value derived by subtracting
Inclusive taxes (C) ?'
through Purchase Policy option in Administrator
Tools Module. Click
here to read more about the flag...
Do you want to calculate
exclusive taxes on Original Basic Value (O) ?
Selecting this option will calculate the
Basic Value of a Purchase Order by including the exclusive taxes as well.
Tax Rates are defined as Inclusive or Exclusive
through Tax
Rate Master option in Purchase Module.
Please
note : We do not recommend to select this option.
OR
Calculated Basic Value
derived by subtracting Inclusive taxes (C) ?
Selecting this option calculates the Basic
Value of a Purchase Order without including taxes that are Inclusive.
Tax Rates are defined as Inclusive or Exclusive
through Tax
Rate Master option in Purchase Module.
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PO Basic Value after PO Disc:
Total Amount is automatically calculated as PO
Basic Amount - Discount.
where Discount = Value entered through PO Header
tab
Domestic Taxes:
Automatically calculates and displays the total of 'Rate Amount' in Domestic Currency for your reference.
Foreign Taxes:
Automatically calculates and displays the total of 'Rate Amount' in Foreign Currency if the Vendor deals in foreign currency.
Total PO Value:
Automatically calculates and displays the total PO Value as 'PO Basic Value after PO Disc' + 'Domestic Taxes'.
Click on button to continue.
Screen Layout of Standard and Non Standard Terms
While amending a Labour Rate Contract, terms and conditions as entered in the selected Labour Rate Contract are displayed automatically by default. These terms
and conditions can be changed.
Field Description of Standard and Non Standard Terms
Delivery:
Click on the field to access a list of Delivery Terms defined through
Codes
Master Entry (Code Type = 'DL') option of Admin
istrator Tools Module. Select your desired Delivery Term from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Delivery.
Inspection:
Click on the field to access a list of Inspection Terms defined through Codes
Master Entry (Code Type = 'IN') option of Administrator
Tools Module. Select your desired Inspection from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the Inspection.
Freight:
Click on the field to access a list of Freight
Terms defined through Codes
Master Entry (Code Type = 'FR') option of Administrator
Tools Module. Select your desired Freight Term from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Freight.
Packing and Forwarding:
Click on the field to access a list of Packing
and Forwarding terms defined through Codes
Master Entry (Code Type = 'PK') option of Administrator
Tools Module. Select your desired Packing and Forwarding Term from
the list by scrolling down to it and pressing <ENTER>. Alternatively
you can also enter the Packing and Forwarding.
Insurance Terms:
Click on the field to access a list of Insurance Terms defined through
Codes
Master Entry (Code Type = 'IR') option of Administrator Tools Module. Select your desired Insurance Term from the list
by scrolling down to it and pressing <ENTER>. Alternatively you
can also enter the Insurance.
Octroi Terms:
Click on the field to access a list of Octroi Terms defined through Codes
Master Entry (Code Type = 'OC') option of Administrator
Tools Module. Select your desired Octroi Term from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Ocrtoi.
Mode of Dispatch:
(Type : Alphanumeric, Length : 40)
Enter the Mode of Dispatch with the Vendor.
Warranty Terms:
Click on the field to access a list of Warranty Terms defined through Codes
Master Entry (Code Type = 'WRNT') option of Administrator
Tools Module. Select your desired Warranty Term from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Warranty.
Non -Standard:
Enter any non-standard Terms and Conditions with the Vendor in this space.
Click on button to continue.
Screen Layout of Payment Schedule and Remarks
Field Description of Payment Schedule and Remarks
Payment Schedule
While amending a Labour Rate Contract, this grid will populated and displayed with Payment Schedule of the selected Labour Rate Contract. This schedule
can be changed.
Click on the button to add new Payment Terms. A new row will be added in the grid.
You can also delete a particular row by clicking <DELETE> key on the respective row. Click <DELETE> key again to un-delete.
Field Description of the grid -
Action
Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Payment Term:
Click on the field to access a list of Payment
Terms defined through Codes
Master Entry (Code Type = 'PY') option of Administrator
Tools Module. Select your desired Payment Term from the list by
scrolling down to it and pressing <ENTER>. Alternatively you can
also enter the Payment.
Payment Term Description:
Description of the selected Payment Code will be displayed automatically.
P / V:
Press <ENTER> on the field. Select either 'Percentage' or 'Value' from the given popup. Select 'Percentage' if the payment is to be done in Percentage or 'Value' if the payment is to be done in amount.
% / Amount:
Click on the field. Now enter either percentage or amount of payment.
Mode of Payment:
Click on the field. Select the Mode of Payment which is either 'By Cheque', 'By Cash', 'DDR' or 'By RTGS' from the given popup.
No of Days:
Click on the field. Now enter the number of days required for payment.
From Date:
Click on the field. Select the type of Document which is either 'PO', 'GRN', 'SupplierBill' or 'Any' from the given popup. The start date for payment will be considered as the date of selected Document.
Date:
Automatically calculates and displays the date as 'From Date' + 'No of Days'
Total Value:
Total Value will be calculated and displayed automatically as follows -
In case the payment is in Percentage, Total Value = '% / Amount' of ('PO Basic Value After PO Disc' + Taxes)
In case the payment is in Value, Total Value = '% / Amount'
Please note that the sum of 'Total Value' should not exceed ('PO Basic Value After PO Disc' + Taxes)
Remarks/Comments:
Remarks/Comments of the selected Labour Rate Contract will be displayed automatically. They can be changed while amending the Labour Rate Contract.
Click on button to continue.
Screen Layout of Internal Communication
Field Description of Internal Communication
This sections saves all the history that has to be maintained for each Labour Rate Contract.
While amending a Labour Rate Contract, this grid will populated and displayed with History Details of the selected Labour Rate Contract. You can change it.
Click on the button to add new communication detail. A new row will be added in the grid.
Field Description of the grid -
Action
Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Communication Date:
Denotes the date of History.
Click on the field. Now enter the date of History being entered. It should be later than the Labour Rate Contract date. Press <TAB>.
Communication By:
Denotes the name of the person who has entered the History.
Click on the field to access a list of already existing IMMS Users defined through User Management option of Administrator
Tools Module. Select your desired User Code from the list by scrolling
down to it and pressing <ENTER>. Alternatively you can also enter
the User. Press <TAB>.
Name:
Name of the selected User Code will be displayed auotmatically.
Communication Description:
(Type : Alphanumeric, Length : 255)
Click on the field. Now enter the remarks. Press <TAB>.
Click on button to continue.
Screen Layout of Attachment
Field Description of Attachment
Click on the 
button to upload all the attached Files.
Click on button to continue.
Action
Click on the icon to remove a record from the grid. Click on the 'Delete' icon again to un-delete the record.
Once you have entered all the information, click on 'Save'
button to save or 'Cancel' button to
discard. The control will go back to the list.
option in Administrator
Toolswill be displayed automatically.through Purchase Policy option of Administrator Tools Module.